Business Digital Transformation - The Ultimate Operational Solution For Businesses

In the era of digital technology, digitizing business processes appears to be the only step to take on the likes of other competitors and develop sustainably. This is the only solution that helps businesses save time and costs and manage all important documents effectively.

Business digital transformation

So what is digitization? What benefits will digital transformation bring to businesses? Let's explore the answers to these questions in today's article, which provides you with intelligent digital business management solutions.

What Is Digitization?

Digitization is the process of converting data, information on paper, and manual processes into a digital format. Digitization is the optimal solution for businesses.

The application of technology to management, the transformation of operations, conversion of records, papers, handwritten documents, prints, images, etc., to computers or other storage devices helps store information scientifically and optimally.

Especially when data information is converted into bits and bytes, business owners could easily control, manage and optimize security. All data after digitization is not changed.

Digitizing business processes helps managers improve productivity and work efficiency and save time when making decisions.

FieldCheck - The optimal technology solution for business digitization

Benefits Of Digitizing Business Processes

Before digitizing business processes, you often spend a lot of time searching for documents, making mistakes in the management process, and seriously affecting work performance.
After digitization, data management is not only simpler and more accurate. It also helps you easily access information, save space, and increase data security.
In particular, it is also the perfect stepping stone for the digital transformation of businesses in the technology age. Here are some specific benefits of business digitization.

#1. Enhance Work Productivity

Traditionally, it takes at least 12 minutes to search for documents for each employee.

Digitization provides necessary documents with just a few simple steps, optimizing your business's data search time. Thereby, you could improve the efficiency and quality of work of employees.

Thanks to the digital transformation, you could have more time to learn, improve your skills, or tackle more important work. In addition, the digitization of business processes also helps you make quick and accurate decisions, limiting mistakes when using data.

#2. Easily Accessible And Unrestricted Data

All data after being digitized will be stored on computers or electronic devices that could connect to the Internet. This makes it easier for you to access and find information.
After digitizing documents, users could access them anytime, anywhere, without limitation. Besides, you could also use multiple documents simultaneously easily and conveniently.

Digitizing business processes gives you unlimited access to information

#3. High Access Security

Digitizing data makes it easy to track and manage the information optimally. You could also restrict access to the data source when needed. At the same time, it is available to proceed with installing related workflows for each individual or department.
Accordingly, you could limit or control the data's access rights, comment rights, and edit rights. You could also make it private if it's important personal data.
That means you could rest assured about the safety or security of the data when storing and using documents. Business managers will no longer have to worry about lost, stolen, or damaged documents as the data are safely stored in digital format on technology software.

#4. Optimize Space Utilization

With the traditional data management method, you will have to take up a lot of space to store papers and documents. This is costly and exposes important documents to risks such as fire, damage, loss, etc.
These problems are probably eased when digitizing business processes.
The management of data backed by technology software results in optimal space utilization and reduces rental costs for businesses.
With these savings, you could use them to invest in machinery, equipment, and personnel, helping to increase production and business efficiency.

#5. Digital Transformation

Virtual data storage is considered the perfect stepping stone for the digital transformation of enterprises. Digitizing business processes lays the foundation for organizations and businesses to survive and thrive in the future.
Digitization integrates many intelligent and convenient features when storing and managing data. As a result, businesses will operate more efficiently and professionally, opening up opportunities for sustainable development.

Virtual data storage is the perfect stepping stone for digital transformation

Suggested Steps To Digitize

The business digitization process includes seven steps:

Identify digitizing needs and goals.
Identify the steps in the implementation process.
Identify the main content of the digitization process.
Workflow control.
Identify the steps that need to be changed and optimized.
Find the right support tool, including software, equipment, and services.
Complete digitization of business processes.

The steps to digitize business processes depend on the goals of each business. Here are some basic digitization steps that any business must go through.

#Step 1. Identify Digitizing Needs And Goals

To digitize business processes to achieve the desired effect for managers, it is essential to define the right requirements, information, and purpose of implementation.

Clearly defining the requirements and information helps you classify documents correctly, avoiding errors when entering data.
Sticking to the goals provides you the ability to control time, work frequency, and data management efficiency.

#Step 2. Identify The Steps In The Implementation Process

In the stage of business process digitization, managers need to understand the steps to take clearly. This makes it easier for businesses to assess progress, control performance, and measure work efficiency.
Additionally, the clear and detailed listing of each job will help employees better understand their tasks, avoid errors in implementation and increase work efficiency.

#Step 3. Identify The Main Content Of The Digitization Process

This is considered one of the key steps in the digitization process because it helps management determine whether activities are on track or not.

Key content may include the following elements:

Implementation stages
Where does the reference come from?
Who is the supervisor?
Evaluation of the process

So what will the process of performing these main jobs be like?

Pre-test test to evaluate the effectiveness
Testing during implementation
Measure the feasibility of the process

#Step 4. Workflow Control

Controlling the digitized workflow needs to be taken seriously. You need to specify the following elements:

Unit of measurement for work control.
Tools to support workflow control.
Points and issues that need to be controlled.

#Step 5. Identify Stages Of Change And Optimization

Once you understand the steps in your workflow, you can evaluate and consider which steps need to be changed or digitized. This step is intended to help you reduce unnecessary delays in your business.
The digitization of the stages will help the work progress better.

#Step 6. Find The Right Support Tool

After identifying the points that need to be digitized, it's time to find a suitable support tool or solution for your business. Currently, many companies provide services to support digital transformation or digitization of activities in enterprises.
However, too many choices could sometimes confuse you. You had better know what your business needs to choose the right tool.
It is best to list the minimum requirements that your business needs support from software or technology solutions. You could rely on these requirements to compare the features that the software or application has to see if those solutions could solve your problems or not.

#Step 7. Complete Digitization Of Business Process

Once you have found a solution for your business, it's time to get in touch with your supplier to begin perfecting the digitization of your business.
You still need to have certain process quality control and monitoring, to ensure that your business's operating apparatus could operate smoothly and efficiently.

FieldCheck - The Optimal Solution For Business Digitalization

Business digital transformation will achieve optimal efficiency when businesses choose the right reputable service provider. The FieldCheck task management software is highly appreciated by customers for its business management efficiency and proven positive results.

FieldCheck supports digital transformation

With FieldCheck, all processes of operations, business management, and paper-based tasks are no longer difficult problems. The software helps you to store and manage all your business data accurately.
Optimize business management with FieldCheck's outstanding features on mobile devices:

Control the number of products sold from the storage system in real-time
Manage employees easily check-in/check-out, day-off requests, etc., with a touch of a button